PRESIDENT AND TREASURER REPORTS
President sought confirmation from the Committee that his report had been received and read and sought questions from Committee members. The President’s Report for the SESVA Committee meeting of 1st December 2022, was accepted.
Treasurer summarised income and expenditure of various accounts as listed, spreadsheets which were displayed on screen for the Management Committee to view, noting a description error in the previous report and invited questions from the Management Committee. The Treasurer’s Report covering the period from 13 October 2022 to 30 November 2022 as presented was accepted.
A motion was carried that signatories at P&N Bank be changed, replacing L Booth with A Gale.
Secretary gave a verbal overview of the correspondence report. The Correspondence Report from 17 October to 25 November as presented was accepted
Management Committee Unit Contact Reports
Vice President T Patton reported he is following up with potential nominees for the Kimberley Management Committee representative vacancy, possibly one from Broome and one possibly from Derby.
HR Company – Motion to Engage
The Treasurer reported that he and the Secretary met with two Human Resources companies to get them to submit a project proposal inclusive of cost estimates. The costs were comparable between the two companies. The project will include reviewing the current Code of Conduct as well as formalising the Job Description for paid staff, reporting Lines and developing policies relating to both staff and Volunteers, such as access to an EAP.
The HR project is anticipated to be conducted over 12 months.
The Secretary advised that due diligence requires Implementation of an HR framework and supporting policies and is necessary to mitigate against liability.
Following the two presentations and due consideration of many factors, both he and the Treasurer concluded that All For People was the preferred provider. It was agreed that the SES VA appoint All for People to commence the HR Due Diligence project.
Management Committee – Unit Contact Reports – Meaningful Engagement
President stressed that establishing regular contact with SES unit Managers and unit Members, whether casually or formally, was a critical role of the SESVA and its Management Committee members. Recording the key points raised/discussed in Contact Reports provides evidence of engagement with Units demonstrating what activities the SESVA undertakes in relation to its Members. Contact Reports provide evidentiary support for the SESVA when dealing with DFES.
Legislation Working Group (LWG) – FES Legislation Consolidation
President reported there have been numerous LWG meetings and meetings with other stakeholders and entities including those in the eastern states. It is the intention of the LWG to be in a position early in the new year to send information out to SESVA management committee members seeking feedback, prior to sending to SES Units.